ESI & PF Registration in India
1. What is ESI Registration?
ESI Registration refers to enrolling eligible employees under the Employees’ State Insurance (ESI) Scheme to provide social security benefits like medical care, sickness, maternity, disability, and dependent benefits.
Legal Provisions:
- Employees’ State Insurance Act, 1948
- Governs ESI contributions and benefits.
- Applicable to establishments employing 10 or more persons (as per Section 1(5) and subsequent amendments).
- ESI Scheme, 1952
- Details benefits like medical care, sickness, maternity, disablement, and dependents’ benefits.
Applicability:
- Establishments with 10 or more employees earning a salary of ₹21,000 or less per month (threshold may vary for different states).
- Coverage includes factories, shops, establishments, and contractors in notified sectors.
Purpose:
- Provides financial and medical support to employees in case of illness, injury, or maternity.
- Ensures compliance with labor laws and protects employee welfare.
2. What is PF Registration?
PF Registration refers to registering an organization under the Employees’ Provident Fund and Miscellaneous Provisions Act, 1952, to ensure contributions to the Employees’ Provident Fund (EPF), Pension, and Insurance schemes.
Legal Provisions:
- Employees’ Provident Funds & Miscellaneous Provisions Act, 1952
- Sections 1-69 regulate contributions, withdrawals, and administration of PF.
- Applicable to establishments employing 20 or more employees.
- Employees’ Provident Fund Scheme, 1952
- Provides retirement benefits, monthly pension, and insurance coverage.
Applicability:
- Establishments employing 20 or more persons (mandatory).
- Voluntary coverage is available for organizations with fewer employees.
Purpose:
- Ensures retirement savings for employees.
- Provides financial security in case of resignation, retirement, or death.
- Supports compliance with labor laws.
3. Benefits of ESI Registration
- Medical Benefits – Free medical treatment for employees and their families.
- Sickness Benefit – Cash compensation during periods of certified sickness.
- Maternity Benefit – Paid leave and medical care for women employees.
- Disablement Benefit – Compensation for temporary or permanent disability due to work-related injury.
- Dependents Benefit – Financial support to dependents of employees in case of death due to employment injury.
- Compliance & Avoid Penalties – Mandatory under ESI Act; non-compliance may result in penalties and fines.
4. Benefits of PF Registration
- Provident Fund Contribution – 12% of employee’s basic salary contributed by employer and employee.
- Pension Benefits – Monthly pension under Employee Pension Scheme (EPS).
- Insurance Benefits – Employee Deposit Linked Insurance (EDLI) for dependents in case of employee’s demise.
- Withdrawal Facility – Partial or full withdrawal on retirement, resignation, or emergencies.
- Tax Benefits – Contributions and interest earned are tax-free as per Income Tax rules.
- Compliance & Legal Security – Protects employees and ensures statutory adherence.
5. Documents Required for Registration
For ESI Registration:
- PAN of the establishment
- TAN of the establishment
- Employer’s business registration proof (Company, LLP, Partnership, or Proprietorship)
- List of employees with details: name, date of birth, salary, contact
- Address proof of establishment
- Bank account details for contribution deductions
For PF Registration:
- PAN of the organization
- TAN of the organization
- Certificate of incorporation/registration (Company, LLP, Partnership, or Proprietorship)
- List of employees with salary details
- Bank account details
- Memorandum of Association (MoA) / Partnership Deed / LLP Agreement
6. Procedure for ESI Registration
- Prepare Documents: Gather PAN, TAN, employee details, and establishment proof.
- Apply Online: Submit application via ESI portal (www.esic.in).
- Verification: ESIC may verify the documents and employee details.
- Issuance of ESI Code Number: Unique ESI number is provided for the establishment.
- Compliance: Employers must deduct contributions monthly and submit ESI returns.
7. Procedure for PF Registration
- Prepare Documents: PAN, TAN, employee salary records, and business registration proof.
- Apply Online: Submit application via EPFO portal (www.epfindia.gov.in).
- Verification: PF authorities verify establishment and employee details.
- Issuance of PF Code Number: A unique PF code is allotted to the organization.
- Compliance: Employers must deposit PF contributions monthly and file PF returns
8. Our Services at India Stat Filing
- Guidance on eligibility, documentation, and registration for ESI & PF.
- Assistance in online application, verification, and follow-up.
- End-to-end support for companies, LLPs, partnerships, and proprietorships.
- Advisory for compliance, contribution calculation, returns filing, and audits.
- Ensuring timely issuance of ESI & PF codes and statutory adherence.
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Ensure your employees are legally protected, financially secure, and medically covered with our ESI & PF registration services at India Stat Filing.